§ 1154. Agency use of designated address; agency other than law enforcement agency
(a) A Program participant shall request that State and local agencies, other than law
enforcement agencies, use the substitute address as the participant’s address. When
creating a new public record, State and local agencies, other than law enforcement
agencies, shall accept the substitute address, unless the Secretary has determined
that:
(1) the agency has a bona fide requirement for the use of the actual address that would
otherwise be confidential under this subchapter;
(2) the address will be used only for those statutory and administrative purposes;
(3) the agency has identified the specific Program participant’s record for which the
waiver is requested;
(4) the agency has identified the individuals who will have access to the record; and
(5) the agency has explained how its acceptance of the substitute address will prevent
the agency from meeting its obligations under the law and why it cannot meet its statutory
or administrative obligation by a change in its internal procedures.
(b) During the review, evaluation, and appeal of an agency’s request, the agency shall
accept the use of a Program participant’s substitute address.
(c) The Secretary’s determination to grant or withhold a requested waiver must be based
on, but not limited to, an evaluation of the information under subsection (a) of this
section.
(d) If the Secretary finds that the agency has a bona fide purpose for the actual address
and that the information will only be used for that purpose, the Secretary shall issue
the actual address to the agency. Prior to granting the waiver, the Secretary shall
notify the Program participant of the waiver, including the name of the agency and
the reasons for the waiver. If granted a waiver, the agency shall maintain the confidentiality
of the Program participant’s address by redacting the actual address when the record
is released to any person.
(e) Denial of the agency waiver request must be made in writing and include a statement
of the reasons for denial.
(f) Acceptance or denial of the agency’s waiver request constitutes final agency action.
An aggrieved party may appeal.
(g) A Program participant may use the address designated by the Secretary as his or her
work address.
(h) The Office of the Secretary shall forward all first-class mail to the appropriate
Program participants.
(i) The Secretary shall keep a record of all waivers and all documentation relating to
requests for waivers.
(j) Any agency receiving a waiver may not make the Program participant’s actual address
available for inspection or copying, except under the following circumstances:
(1) if requested by a law enforcement agency for a law enforcement purpose as defined
in subdivision 1151(5) of this title; or
(2) if directed by a court order to a person identified in the order. (Added 1999, No. 134 (Adj. Sess.), § 2, eff. Jan. 1, 2001; amended 2001, No. 28, § 5, eff. May 21, 2001.)