Legislative Advisory Committee on the State House

The Legislative Advisory Committee on the State House shall review and make recommendations on any space and design proposals for the State House.

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Tuesday, June 22, 2021

Meeting Details

Hearing Type

Standard

Meeting Record

9:30 AM

Meeting Called to Order

• Rebecca Wasserman, Legislative Counsel, Office of Legislative Counsel
  

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Review of Committee's Statutory Charge

• Rebecca Wasserman, Legislative Counsel, Office of Legislative Counsel
  
• Rebecca Wasserman, Legislative Counsel, Office of Legislative Counsel
  

10:15 AM

Discussion of short term needs for the General Assembly

Space
IT
Airflow and HVAC

• Jennifer Fitch, Commissioner, Department of Buildings and General Services
  
• Janet Miller, Sergeant-At-Arms, Vermont Legislature
  
• Kevin Moore, Director of Information Technology, Office of Legislative Information Technology
  

10:45 AM

Discussion of long term needs of the General Assembly

Space
IT
Airflow and HVAC

• Jennifer Fitch, Commissioner, Department of Buildings and General Services
  
• Janet Miller, Sergeant-At-Arms, Vermont Legislature
  
• Kevin Moore, Director of Information Technology, Office of Legislative Information Technology
  

11:15 AM

Committee Discussion and Planning

setting timeline for Report due August 15, 2021
future meetings planning
other priorities of the committee

11:30 AM

Adjourn

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Tuesday, June 29, 2021

Meeting Details

Hearing Type

Standard

Meeting Record

1:00 PM

Legislative Staff Office space needs

• Catherine Benham, Associate Fiscal Officer, Joint Fiscal Office
  
• Rep. Alice M. Emmons, Chair, Legislative Advisory Committee on the State House
  
• Mike Ferrant, Director of Operations, Office of Legislative Operations
  
• Kevin Moore, Director of Information Technology, Office of Legislative Information Technology
  
• Michael O'Grady, Deputy Chief Counsel, Office of Legislative Counsel
  

2:00 PM

BGS Update on survey results

3:00 PM

Committee Discussion and Planning

4:00 PM

Adjourn

1:05 PM

Update by BGS

• Stephen Frey, Senior Facility Architect and Planner, Department of Buildings & General Services
  

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Committee Discussion of Decision Points

Are all Legislative committees going to meet in the State House? If so then
-What standard are we going to use
-Pre-Covid
-ASHRAE
-Other
-How address public access
-People counters at committee rooms and State House entry points
-Define overflow and use
-IT needs
-Public in other buildings (109 & 133):
-staffing needs of Sgt. at Arms and Capital Police

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Tuesday, July 6, 2021

Meeting Details

Hearing Type

Standard

Meeting Record

1:00 PM

Meeting Called to Order

• Rep. Alice M. Emmons, Chair, Legislative Advisory Committee on the State House
  

1:05 PM

Update by BGS

• Stephen Frey, Senior Facility Architect and Planner, Department of Buildings & General Services
  

-

Committee Discussion of Decision Points

Are all Legislative committees going to meet in the State House? If so then
-What standard are we going to use
-Pre-Covid
-ASHRAE
-Other
- How to address public access
-People counters at committee rooms and State House entry points?
-Define overflow and use
-IT needs
-Public in other buildings (109 & 133) ?
-staffing needs of Sgt. at Arms and Capital Police

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Tuesday, July 13, 2021

Meeting Details

Hearing Type

Standard

Meeting Record

1:00 PM

Lessons Learned from Legislative Staff

Working remotely through the pandemic, what business practices worked well and should be retained? What was ineffective or too challenging and should not be retained?

Leg Counsel attorneys and drafting operations staff/supervisors
Leg Operations administrative and committee staff
Joint Fiscal Office staff/supervisors
Leg IT staff/supervisors

• Michael Chernick, Legislative Counsel, Office of Legislative Counsel
  
• Peggy Delaney, Committee Services Supervisor, Office of Legislative Operations
  
• Nedene Martin, Supervisor of Drafting Operations, Legislative Counsel
  
• Kevin Moore, Director of Information Technology, Office of Legislative Information Technology
  
• Ron Wild, Committee Staff, Committee Services Support Team
  

4:00 PM

Possible configurations of rooms to use for committee meetings

• Joseph Aja, Director Design & Construction, Department of Buildings and General Services
  
• Stephen Frey, Senior Facility Architect and Planner, Department of Buildings & General Services
  

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Renovation needs for staff movement

BGS discussion of renovations needed and their respective timelines
Copy Room placement and needs

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Tuesday, July 20, 2021

Meeting Details

Hearing Type

Standard

Meeting Record

1:00 PM

Room capacity discussion

- committee room space needs
- offices of Leg Operations/Counsel needs and space needs
- offices of Human Resources and JFO additional staff needs
- Lounge and Coat Room space needs

2:30 PM

State House building capacity discussion

• Janet Miller, Sergeant-At-Arms, Vermont Legislature
  
• Matthew Romei, Chief of Capitol Police, Vermont Legislature
  

3:15 PM

Definition of the term overflow

what is the best use of the rooms in 109 and 133 State St?

4:00 PM

Committee Discussion and Planning

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Tuesday, July 27, 2021

Meeting Details

Hearing Type

Standard

Meeting Record

1:00 PM

State House building capacity discussion

continued discussion

• Janet Miller, Sergeant-At-Arms, Vermont Legislature
  
• Matthew Romei, Chief of Capitol Police, Vermont Legislature
  

1:30 PM

Legislative Operations Update

administrative needs to maintain confidential files and moving
gender neutral bathroom in former space

• Mike Ferrant, Director of Operations, Office of Legislative Operations
  
• Janet Miller, Sergeant-At-Arms, Vermont Legislature
  

2:00 PM

Definition of the term overflow

what is the best use of the rooms in 109 and 133 State St?

3:00 PM

Break

3:15 PM

Parliamentarian Discussion

how will the House and Senate Chambers be most effectively used during the 2022 session?

• John Bloomer, Secretary, Vermont Senate
  

4:00 PM

Report Discussion

review the shell of the report with Leg Counsel and discuss outstanding issues that may be added or discussed before the report is finalized

• Michael O'Grady, Deputy Chief Counsel, Office of Legislative Counsel
  

5:00 PM

Adjourn

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Tuesday, August 3, 2021

Meeting Details

Hearing Type

Standard

Meeting Record

1:00 PM

State House school tour discussion

• Angelica Caterino, State House Tours Coordinator
  
• Victoria Hughes, Education and Museum Manager, Vermont Historical Society
  

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Parliamentarian Discussion

- with the Clerk of the House

• Janet Miller, Sergeant-At-Arms, Vermont Legislature
  
• Janet Miller, Sergeant-At-Arms, Vermont Legislature
  
• Kevin Moore, Director of Information Technology, Office of Legislative Information Technology
  
• Michael O'Grady, Deputy Chief Counsel, Office of Legislative Counsel
  
• Matthew Romei, Chief of Capitol Police, Vermont Legislature
  
• BetsyAnn Wrask, Clerk of the House, Vermont House of Representatives
  

3:00 PM

Break

5:00 PM

Adjourn

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Tuesday, August 10, 2021

Meeting Details

Hearing Type

Standard

Meeting Record

10:00 AM

Update on Space Needs for Legislative Operations

• Joseph Aja, Director Design & Construction, Department of Buildings and General Services
  
• Mike Ferrant, Director of Operations, Office of Legislative Operations
  

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Use of 109 Space

Who can use if overflow
Define overflow

• Matthew Romei, Chief of Capitol Police, Vermont Legislature
  

12:00 PM

Lunch

12:30 PM

Finalize Committee Report

• Ellen Czajkowski, Legislative Counsel, Office of Legislative Counsel
  

3:00 PM

Adjourn

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Wednesday, August 18, 2021

Meeting Details

Hearing Type

Standard

Meeting Record

1:00 PM

Review Committee Report and Adopt

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Tuesday, September 21, 2021

Meeting Details

Hearing Type

Standard

Meeting Record

1:00 PM

Meeting Called to Order

• Rep. Alice M. Emmons, Chair, Legislative Advisory Committee on the State House
  

1:05 PM

Capitol Bill Funding and Timing

• Catherine Benham, Chief Fiscal Officer, Joint Fiscal Office
  

1:15 PM

Freeman French and Freeman Architects Legislative Space Study 2021

• Jesse Beck, Architect, Freeman, French, Freeman
  

2:15 PM

Previous State House Expansion and Design Plan

• Tricia Harper, Building Engineer, Department of Buildings & General Services
  
• David Schutz, State Curator, Department of State Buildings
  

3:15 PM

Committee Discussion and Planning

4:30 PM

Future Meetings

5:00 PM

Adjourn

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Thursday, October 7, 2021

Meeting Details

Hearing Type

Standard

Meeting Record

10:00 AM

Comparing the Square Footage Between the Feingold and Freemen French and Freeman report

• Tricia Harper, Building Engineer, Architectural Restoration Consulting, PLLC
  

10:45 AM

Committee Discussion

program needs for Legislative Committees, Legislators, the public and staff

12:00 PM

Lunch

1:00 PM

Tour of the State House

envisioning ideas both inside and outside the building

2:00 PM

Committee Discussion

further discussion after tour

3:00 PM

Adjourn

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Monday, October 18, 2021

Meeting Details

Hearing Type

Standard

Meeting Record

10:00 AM

Continued Discussion

future of the State House

12:00 PM

Lunch

3:00 PM

Adjourn

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Thursday, November 4, 2021

Meeting Details

Hearing Type

Standard

Meeting Record

9:30 AM

Continued Discussion

future of the Vermont State House

• Joseph Aja, Director Design & Construction, Department of Buildings and General Services
  
• Tricia Harper, Building Engineer, Architectural Restoration Consulting, PLLC
  

12:00 PM

Lunch

1:00 PM

Continued Discussion

future of the Vermont State House

2:30 PM

Adjourn

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